Details arrive in pieces
Access instructions, service choices and the latest schedule change live in different places. The assigned photographer needs the full brief.
FOR REAL ESTATE MEDIA TEAMS · US & AUSTRALIA
One tool for the whole property media job.
We’re building PhotoTrackly to bring orders, scheduling, assignments, files, production, review and client delivery into one workspace. Your team can see what each job needs next without piecing together messages, calendars and folders.
Explore a sample job ↓In development · No payment or meeting required
ILLUSTRATIVE JOBIn production
42 Bay StreetPhotography · Drone · Floor plan
BookedShotEditingReview
One workspace. Every step of the job.
OrdersScheduleTeamProductionDeliveryTHE EVERYDAY BOTTLENECKS
The shoot is only one part of the job.
As orders grow, the work between booking and delivery can become the hardest part to coordinate.
Files wait on the next person
Photos, video and floor plans can move through different hands. Without a shared job record, it is harder to see what is missing.
“Is it ready?” becomes a daily question
Edits, review notes and approvals need a visible path so the team knows what can be delivered to the client.
THE JOB JOURNEY
Keep the whole job moving.
As work passes between coordinators, photographers, editors and reviewers, the context stays with the property job.
Create the job
Record the client, property, access notes, services and add-ons in one place.
Plan the shoot
Set the time and assign a photographer with the right job instructions.
Move through production
Keep source files, editing, review and revisions tied to the job.
Deliver with confidence
See what is approved and ready for the final client handoff.
From the first brief to the final files
ONE PLACE FOR DAILY OPERATIONS
Run the job without switching between tools to find the answer.
Instead of rebuilding the story from an inbox, calendar, spreadsheet and folder, your team follows one property job. The planned workspace keeps its details, people, materials and next action connected.
Orders and services
Keep the client, property, brief, services and add-ons in one job.
Scheduling and assignments
Plan the shoot and give the photographer the right instructions.
Files and production
Follow source materials and editing work without losing the job context.
Review and delivery
Know what needs changes, what is approved and what is ready for the client.
EXPLORE BY WORKFLOW
Find the part of the job you need to coordinate.
Business softwareBring the daily work around each property job together. ↗Shoot-to-delivery workflowFollow the brief, shoot, production and handoff. ↗Shoot schedulingKeep the time, photographer and property instructions connected. ↗Production managementSee editing, revisions, approval and readiness. ↗
EXPLORE A SAMPLE JOB
Follow one property through the handoffs.
Choose a stage to see the planned context, owner and next action. This is an illustrative concept, not a live customer job.
42 BAY STREET · ILLUSTRATIVE JOBOrder received
The request becomes a job
The property, client, services, access notes and requested date travel together.
RESPONSIBLE PERSONCoordinator
NEXT ACTIONSchedule the shoot
- Client and property recorded
- Photography, drone and floor plan selected
- Access instructions attached
One brief for the whole team
Property details, services, notes and timing stay connected to the same order.
A named owner for each step
Photographers, editors and reviewers can see what they are responsible for.
Readiness you can check
Tell us how your team handles this →Track materials and review before approved files move to delivery.
Illustrative product concept. Features are planned and may change before release.
WHAT YOUR TEAM GETS
One shared picture of the work.
For the owner, a view across active jobs. For the coordinator, the next action and its owner. For photographers and editors, the brief and files they need. For the client, a clearer path to approved delivery.
See what is movingSpot what is waitingKnow who owns the next step
Product view below is an illustrative concept, not live customer data.
Production boardIllustrative concept
Scheduled08
In production12
Ready for review04
42 Bay StreetPhotos + floor planEditing
9 Olive LanePhotos + droneReview
18 Maple AvenuePhotographyScheduled
A WORKSPACE FOR THE WORK BEHIND THE IMAGE
Every great listing has a production story.
Make every handoff easier to understand, from the shoot request to approved media.
STUDIO RESOURCES
Tools you can use with your team today.
Shoot-to-delivery checklistKeep the brief, assignment, review and handoff in view. ↗Photographer handoff templateSend a complete property and service brief. ↗Editing and review checklistSeparate received files from approved deliverables. ↗Job status board templateTrack the owner, next action and blocker. ↗
GOOD TO KNOW
About early access.
Is PhotoTrackly available now?
It is in development. Joining early access registers your interest and helps us learn how property media teams work. It does not create an account or guarantee immediate access.
Do I have to pay or book a sales call?
No. Registration is free and does not require a meeting. We may invite you to an optional conversation about your workflow.
What will the first release include?
We are prioritizing jobs and customer details, configurable services, scheduling, manual assignments, materials, production progress, review and client delivery. Plans may change as we learn from teams.
Will PhotoTrackly use AI to assign photographers?
Rules-based and AI-assisted assignment are later directions. The first release focuses on a reliable operational foundation and manual assignment.
JOIN EARLY ACCESS
Help shape one workspace for shoots and production.
We’re inviting growing real estate photography and property media teams in the US and Australia to register interest. Tell us which part of your current workflow takes the most coordination; your input will help shape the first release.
Is this your team?You coordinate multiple shoots, people or production handoffs—and you’re tired of reconstructing status from separate tools.
- No payment required
- No mandatory sales call
- We’ll contact you about PhotoTrackly early access